Best Project Management Software in February 2024

Best Project Management Software

Setting your business up for success consists of hard day-and-night work. However, to maximize your efficiency and stay vigilant, you’ll need to keep your project management at the highest possible level.

With all the paperwork, spreadsheets, and whatnot, it’s getting increasingly harder to keep up-to-date with all your projects.

Thankfully, project management software is here to make that job easier. With the best project management tools, you’ll make organizing, planning, and executing your projects much faster and more efficient.

Furthermore, this software lets you get useful analytics, set dates for project completion, and even enhance communication between you and your team.

On the market, there are dozens of tools to pick from. However, not every project management software is good, hence, picking the most suitable option can be hit and miss.

Luckily for you, we compiled a list of the top 10 project management software, covering all sizes of businesses and teams.

1. Best Project Management Software in February 2024

With our introduction out of the way, it’s time we talk about the nitty-gritty of today’s subject. Are you having trouble managing your projects?

If your answer is a resounding YES, you might want to scroll down and check our extensive list of the best project management solutions:

1.1 Monday (a simple tool for individuals and small teams)

Monday Project Management Software

Monday.com is a popular project management software known for its visual tools and user-friendly interface, making it an appealing choice for small to medium-sized teams. Here’s why Monday.com is a good option:

  1. Visual Project Management: Monday.com is highly visual, allowing users to easily organize and assign projects and tasks. This visual representation helps in better understanding and managing project-related information.

  2. Real-Time Project Tracking: The platform offers real-time tracking of projects. Changes, such as task completion, are reflected instantly on the board, enabling efficient monitoring of project progress.

  3. Customizable Boards: Users have the flexibility to fully customize their boards according to their specific project needs and preferences. This level of customization enhances the usability and effectiveness of the tool.

  4. Workload View for Equal Distribution: The workload view feature allows for the equitable distribution of responsibilities among team members, helping to manage team workload efficiently and avoid overburdening individuals.

  5. Affordable Pricing: Monday.com offers very competitive pricing, including a Pro plan that starts at $16/mo per user, making it a cost-effective solution for teams of various sizes.

  6. Free Plan Availability: There is a free plan available, which is beneficial for small teams or businesses just starting out and looking to explore project management tools without financial commitment.

  7. Suitable for Small Teams: Monday.com is particularly well-suited for small teams of up to five people, providing a range of features that cater to smaller group dynamics.

However, there are some limitations:

  • Limited Feature Set Compared to Competitors: While Monday.com offers a range of features, it may not be as extensive as those offered by other project management tools like Asana or ClickUp.

  • Short Free Trial Period: The 14-day free trial may be considered short for users who need more time to fully evaluate the software’s capabilities.

  • Average Customer Support: The customer support is average, with no 24/7 live chat functionality, which might be a drawback for users who require immediate assistance or support outside regular business hours.

In summary, Monday.com is recommended for small to medium-sized teams looking for a visually oriented, customizable, and affordable project management tool. Its user-friendly interface and real-time tracking features make it a strong contender in the project management space. However, businesses requiring a more extensive feature set or superior customer support might need to consider other options.

Monday

1.2 ClickUp (great for all business sizes, including enterprises)

ClickUp Project Management Software

ClickUp is a comprehensive and versatile project management software known for its extensive feature set and customization options. It’s well-suited for a variety of business needs. Here’s why ClickUp is a good choice:

  1. Versatile Viewing Options: ClickUp offers multiple views for managing projects, including list view, Kanban board, calendar view, and box view. This flexibility allows users to choose the format that best fits their work style and project requirements.

  2. Comprehensive Project Tracking: The platform enables users to set deadlines and monitor all aspects of their projects, making it an effective solution for detailed project management.

  3. Integration with Third-Party Tools: ClickUp allows integration with third-party time-tracking tools, adding to its versatility and making it easier to incorporate into existing workflows.

  4. Affordability and Free Plan: ClickUp’s affordability is a significant advantage, with a free 100 MB plan for basic use and a super-cheap $5/mo plan for small teams. This makes it accessible for businesses of all sizes.

  5. Smart Features: The software includes Smart Estimates and Smart Search tools, which enhance project management and tracking capabilities.

  6. Mobile Application Availability: With applications for both iOS and Android, ClickUp provides convenience for users who need to manage projects on the go.

  7. Customization Options: ClickUp offers great customization options, allowing users to tailor the software to their specific project management needs.

However, there are some drawbacks:

  • Complex Interface: Some users find ClickUp’s interface to be confusing and cluttered, which can result in a steep learning curve and may be overwhelming for new users.

  • Customer Support: The customer support is not the most responsive, which might be a concern for users who need quick assistance with the software.

In summary, ClickUp is recommended for businesses and teams looking for a feature-rich, customizable, and affordable project management tool. Its versatility in viewing options and integration capabilities make it a strong contender in the project management software market. However, its complex interface and customer support issues should be considered, especially by businesses with less tech-savvy users or those requiring frequent support.

ClickUp

1.3 Hive (suitable for medium-sized teams and enterprises)

Hive Project Management Software

Hive is a robust project management software that has gained popularity among larger teams and enterprises, including high-profile clients like Google, Toyota, and EA. Here’s why Hive is a good choice for serious project management:

  1. Efficiency and Scalability: Hive’s focus on improving project management efficiency makes it a solid choice for larger teams and enterprises. Its scalability is evident from its adoption by major corporations.

  2. Versatile Project Views: The software offers multiple views like Calendar, Table, Kanban, and Gantt, allowing teams to manage and visualize projects in the way that best suits their workflow.

  3. Reliable Time Tracking: Hive includes a consistent time-tracking feature, which is crucial for monitoring project progress and employee productivity.

  4. Enhanced Team Communication: Hive facilitates effective communication within teams. Features like file uploading/downloading, tagging team members, and providing feedback directly in the app streamline collaboration and project discussions.

  5. Free Plan for Small Teams: The platform offers an extensive free subscription plan for up to 2 users, making it accessible for small teams or businesses just starting out.

  6. Extensive Third-Party Integrations: Hive integrates with various tools like Microsoft Outlook, Zoom, and Google Drive, enhancing its functionality and allowing for seamless workflows.

  7. Real-Time Collaboration: The app’s real-time collaboration features enable teams to work together efficiently, regardless of location.

However, there are some limitations:

  • Poor Mobile Support: Hive’s mobile support is not as strong as its desktop version, with apps that are not as intuitive. This might be a drawback for teams that rely heavily on mobile devices for project management.

  • Time-Tracking Not Available in Free Plan: The time-tracking feature, one of Hive’s key functionalities, is not available in the free plan, which could be a limitation for users who need this feature without a paid subscription.

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In summary, Hive is highly recommended for larger teams and enterprises looking for a comprehensive project management tool with a focus on efficiency, versatility, and team collaboration. Its range of views, time-tracking features, and third-party integrations make it a compelling option. However, its limitations in mobile support and the unavailability of time tracking in the free plan should be considered, especially by teams that rely on mobile access or have budget constraints.

Hive

1.4 Asana (best for individuals and medium-sized teams)

Asana Project Management Software

Asana is widely recognized as one of the top project management tools, known for its user-friendly interface and effective features for managing both small and large projects. Here’s why Asana is a good choice:

  1. User-Friendly Interface: Asana is renowned for its extremely user-friendly interface, making it accessible even for those who are not tech-savvy. This ease of use is particularly beneficial for teams that include members with varying levels of technical expertise.

  2. Efficient Project Assignment: The software allows for easy assignment of new projects to employees, complete with milestones and deadlines. This helps in keeping projects organized and on track.

  3. Suitable for Larger Teams: Asana is scalable and can accommodate larger teams. It allows for the assignment of projects to groups and offers excellent communication capabilities within the app, facilitating collaboration and progress tracking.

  4. Direct In-App Communication: The ability for users to communicate directly within the app streamlines workflows and eliminates the need for additional communication tools.

  5. Third-Party Integrations: Asana supports integration with over 200 apps, including Zoom, Google Sheets, Zapier, Dropbox, and more. This vast range of integrations enhances functionality and allows for a more comprehensive project management experience.

  6. Clear Categorization: The platform offers easily accessible categories related to projects, tasks, and sub-tasks, providing users with total control over their projects or groups of projects.

  7. Free Basic Plan: Asana offers a free Basic plan, which is ideal for individuals or small teams just starting with project management.

However, there are some drawbacks:

  • Higher Cost for Enterprise Plans: Asana’s pricing, particularly for its Enterprise plans, can be on the higher side, which might be a consideration for smaller businesses or those with limited budgets.

  • Room for Improvement in Mobile Apps: While Asana has mobile applications, some users feel that these could be improved for better functionality and user experience on mobile devices.

In summary, Asana is highly recommended for teams and businesses looking for an intuitive, scalable, and feature-rich project management tool. Its ease of use, direct communication capabilities, and extensive third-party integrations make it a strong contender in the project management software market. However, the cost of higher-tier plans and the need for improvements in mobile apps should be considered, especially by cost-sensitive businesses and those that rely heavily on mobile project management.

Asana

1.5 Trello (best for individuals and small teams)

Trello Project Management Software

Trello is a popular project management software known for its simplicity, visual appeal, and user-friendly interface. It’s particularly suitable for individuals and small to medium-sized teams. Here’s why Trello is a good choice:

  1. Simple and Visual Interface: Trello’s interface is straightforward and visually appealing, featuring boards and cards that represent projects and tasks, respectively. This simplicity makes it easy for new users to adapt quickly.

  2. Customizable Boards and Cards: Users can customize boards and cards, including assigning colors based on preference, which enhances organization and visual clarity.

  3. File Sharing Capabilities: Trello supports file sharing within cards, facilitating easy sharing of images, documents, and other files. This feature improves team communication and collaboration.

  4. Ease of Task Assignment and Completion: Assigning cards to users and marking tasks as completed is a simple, one-click process, streamlining task management and tracking.

  5. Affordable Subscription Plans: Trello offers very affordable subscription plans, even for teams, making it an economically viable option for businesses of all sizes.

  6. Extensive Free Plan: The free plan is quite comprehensive, offering unlimited storage and essential features, which is ideal for small teams or individual users.

  7. User-Friendly for Small Projects: The platform is particularly effective for managing small to medium-sized projects due to its straightforward layout and board-based system.

However, there are some limitations:

  • Not Ideal for Large Teams or Multiple Projects: Managing multiple projects on Trello can become cumbersome, as it requires opening new boards for each project. This can lead to a cluttered interface and reduced intuitiveness, making it less suitable for large teams or complex projects.

  • Limited Third-Party Integrations: Trello has limited options for third-party integrations compared to some of its competitors, which might be a drawback for users who rely on extensive integrations for streamlined workflows.

In summary, Trello is highly recommended for users seeking a simple, visually appealing, and easy-to-use project management tool, particularly for smaller projects and teams. Its user-friendly interface and customizable features make it a strong contender in the project management software market. However, its limitations in handling multiple or large-scale projects and fewer integration options should be considered, especially by larger organizations or those with complex project management needs.

Trello

1.6 Basecamp (suitable for all sizes of teams)

Basecamp Project Management Software

Basecamp is a versatile and user-friendly project management software, well-suited for various business sizes and project complexities. Here’s why Basecamp is a good choice:

  1. Unlimited Projects and Users: Basecamp is a cloud-based solution that allows the management of an infinite number of projects and users. This unlimited capacity is particularly beneficial for very large teams or businesses with multiple ongoing projects.

  2. In-App Communication and Collaboration Tools: The tool facilitates direct communication within the app and supports file sharing. This enhances collaboration and ensures efficient communication among team members.

  3. User-Friendly Interface: Basecamp’s interface is intuitive and easy to navigate. To-do lists, files, and message boards are categorized for easy access, simplifying project management and team coordination.

  4. Third-Party Integrations: The platform supports integrations with a variety of third-party apps, such as Google Drive and ZenDesk. This expands its functionality and allows for seamless workflows.

  5. Suitable for Various Platforms: Basecamp can be installed on multiple platforms, including macOS, iOS, Android, and Windows, ensuring accessibility across different devices.

  6. Free Personal Package: Basecamp offers a free Personal package, which, although limited, is suitable for individual users or small teams starting with project management.

  7. Robust Collaboration Features: The software’s collaboration features are particularly strong, making it ideal for teams that prioritize communication and joint project handling.

However, there are some drawbacks:

  • Limited Advanced Features in Personal Package: The free Personal package lacks advanced features, which may limit its utility for more complex project management needs.

  • Reports Could Be More Comprehensive: Some users find Basecamp’s reporting features less comprehensive than those of other project management tools, which might be a consideration for businesses that require detailed reporting capabilities.

In summary, Basecamp is recommended for businesses and teams looking for a comprehensive, user-friendly project management tool with strong collaboration features. Its capacity to handle unlimited projects and users, along with its third-party integrations and cross-platform availability, make it a strong contender. However, its limitations in advanced features for the free plan and the scope of reporting should be considered, especially by businesses with complex project reporting needs.

Basecamp

1.7 ProofHub (a solid option for medium-sized teams)

ProofHub Project Management Software

ProofHub is a comprehensive project management software known for its intuitive interface and versatile features. It is designed to streamline project management for teams of various sizes. Here’s why ProofHub is a good choice:

  1. Intuitive and User-Friendly Interface: ProofHub offers an intuitive interface that simplifies project management, making it accessible for teams regardless of their technical expertise.

  2. Versatile View Options: The platform provides multiple view options, including a table view for quick assignment of projects and tasks, as well as Calendar, Gantt, and Kanban views. This versatility allows teams to choose the view that best suits their workflow.

  3. Effective Collaboration Tools: ProofHub includes excellent collaboration tools, complemented by file-sharing capabilities. This facilitates seamless communication and resource sharing among team members.

  4. Reliable 24/7 Live Chat Support: The availability of 24/7 live chat support ensures that users can get assistance at any time, enhancing the overall user experience and problem resolution.

  5. Direct Assignment of Projects and Deadlines: The well-laid-out table view enables users to easily assign projects and deadlines to teams and individuals, streamlining the project management process.

  6. Comprehensive Project Management Features: Despite its simplicity, ProofHub offers a comprehensive set of features, including live chat, notes, timelines, and file-sharing, which are essential for effective project tracking and communication.

However, there are some limitations:

  • Limited Subscription Options: ProofHub does not offer a wide range of subscription plans, which might limit options for businesses seeking more tailored plan choices.

  • Higher Cost for Smaller Teams: The pricing structure can be expensive, particularly for smaller teams or businesses with limited budgets.

  • No Free Plan: The absence of a free plan may be a barrier for individuals or small teams looking to try out the software before committing to a paid subscription.

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In summary, ProofHub is recommended for teams and businesses seeking a user-friendly, versatile, and feature-rich project management tool. Its array of view options, effective collaboration tools, and reliable support make it a strong contender in the project management software market. However, its lack of a free plan and limited subscription options, along with potentially higher costs for smaller teams, should be considered in the decision-making process.

ProofHub

1.8 Nifty (an all-around solution for small and large businesses)

Nifty Project Management Software

Nifty is a project management software that stands out for its ease of use and comprehensive feature set, making it suitable for pragmatic, productive teams of various sizes. Here’s why Nifty is a good choice:

  1. User-Friendly Interface: Nifty offers an intuitive and easy-to-follow interface. The ability to organize and track all projects within a single window of the app simplifies navigation and enhances user experience.

  2. Efficient Task Organization: Projects in Nifty are organized into separate categories, such as to-do lists, in-progress tasks, and completed tasks. This categorization aids in clear project tracking and management.

  3. Versatile Task Assignment: Tasks and sub-tasks can be assigned to individuals or groups, facilitating effective team collaboration and workload distribution.

  4. Multiple View Options: Nifty provides a variety of view options, including Kanban and Gantt views, which offer different perspectives for project planning and tracking.

  5. Direct Messaging Feature: The Direct Messages feature allows for in-app communication, enabling quick discussions, feedback, and resolution of issues without needing to switch to external communication tools.

  6. Suitable for Diverse Teams: With its extensive range of features, Nifty is adaptable to different team requirements and working styles.

  7. Single-Window Display: The use of a single-window display for all features and categories streamlines the user experience, reducing the need to navigate through multiple pages or tabs.

However, there are some limitations:

  • Performance Issues with Cloud-Based Setup: Being cloud-based, Nifty can sometimes experience slow performance, which may affect productivity, especially for teams that require high-speed data processing.

  • Limited Calendar View: Some users find the calendar view in Nifty not as robust or user-friendly compared to other project management tools.

  • Average Customization Options: The customization options in Nifty are considered average, which might limit the ability to tailor the tool to specific project or team needs.

In summary, Nifty is recommended for teams looking for an intuitive, feature-rich project management tool that simplifies task organization and fosters direct communication. Its single-window interface and variety of view options make it a strong contender in the project management software market. However, potential performance issues due to its cloud-based nature, along with limitations in the calendar view and customization, should be considered, especially by teams requiring high customization and robust calendar functionalities.

Nifty

1.9 Zoho (best suitable for individuals and smaller teams)

Zoho Project Management Software

Zoho Project Management is a practical and cost-effective solution, particularly suited for individuals or teams managing a moderate number of projects. Here’s why Zoho is a good choice:

  1. Efficient for Monitoring Performance and Sales: Zoho excels in allowing users to analyze and monitor sales and overall performance. This feature is especially beneficial for businesses focused on sales-driven projects and performance tracking.

  2. User-Friendly Interface: The platform is designed with a focus on user experience, featuring an easy-to-use interface that simplifies project management, even for those who are not highly tech-savvy.

  3. Time-Tracking Feature: Zoho offers a time-tracking feature, which is an essential tool for managing project timelines and monitoring team progress efficiently.

  4. Affordability: With plans starting at $10 per month per user, Zoho stands as one of the most affordable project management solutions on the market, making it an excellent option for startups and small businesses.

  5. In-App Communication: The inclusion of a chatroom for communicating with team members directly within the platform facilitates easy and immediate discussions, enhancing team collaboration.

  6. Mobile App Availability: Zoho provides mobile apps for iOS and Android, offering flexibility for users to manage projects on the go.

However, there are some drawbacks:

  • Limited Feature Set: Zoho may not offer as robust a feature set as some of its competitors, which might be a limitation for teams looking for a more comprehensive project management tool.

  • Limited Third-Party Integrations: The platform doesn’t provide as many third-party integrations as other project management software, potentially limiting its functionality in more complex workflows.

  • Need for Improvement in Mobile Apps: The mobile apps, while available, could benefit from improvements for better usability and feature parity with the web platform.

In summary, Zoho Project Management is recommended for startups, small businesses, or teams that require a straightforward, cost-effective solution for managing moderate project loads. Its focus on sales and performance monitoring, user-friendly design, and affordability make it a strong option for those starting in project management. However, its limitations in terms of features and integrations, as well as the need for improvements in its mobile apps, should be considered.

Zoho

1.10 Podio (a cheap option for small to medium-sized businesses)

Podio Project Management Software

Podio is a flexible and customizable project management tool, particularly well-suited for medium-sized teams and small businesses. Here’s why Podio is a good choice:

  1. Versatile Subscription Plans: Podio offers a range of subscription plans, including a completely free option for up to 5 users. This is particularly beneficial for startups or small teams just beginning their business journey.

  2. Focus on Communication: Podio places a strong emphasis on communication, featuring built-in live chat and supporting file sharing. This facilitates effective team collaboration and project discussions.

  3. Third-Party Integrations: The platform allows for third-party integrations, enhancing its functionality and making it adaptable to various workflows.

  4. Customization Options: Podio’s customization features are a standout. Users can create custom views, access monthly sales reports, and tailor the software to meet their specific project management needs.

  5. Inclusion of Freelancers: The software enables the inclusion of freelancers outside of the company’s internal team without additional costs, which is advantageous for businesses that regularly collaborate with external contractors.

  6. Affordable Pricing: With its free plan and relatively low-cost paid options, Podio is an affordable solution for teams operating on a tight budget.

However, there are some limitations:

  • Lack of Time Tracking: Podio does not include a time tracking feature, which could be a significant drawback for teams that need to monitor project hours or bill clients based on time spent.

  • Limited Features in Free Plan: While the free plan is beneficial for small teams, it is not as feature-rich as some of Podio’s competitors. This may limit its utility for more complex project management needs.

In summary, Podio is recommended for medium-sized teams and small businesses looking for a cost-effective, communication-focused, and customizable project management tool. Its ability to integrate freelancers and its range of subscription plans make it a strong contender. However, the absence of a time tracking feature and the limited scope of the free plan should be considered, especially by teams with more comprehensive project management requirements.

Podio

1.11 JIRA (usable for all sizes of companies, enterprises included)

JIRA Project Management Software

JIRA, originally known for its prowess in bug tracking and software development projects, has evolved into a robust project management tool suitable for various industries. Here’s why JIRA is a good choice:

  1. Comprehensive Project Management: JIRA offers an extensive array of project management features, making it suitable for managing a large number of projects, particularly in enterprise environments.

  2. Centralized Control: The software allows for the management of all aspects of a project from a single app window, enhancing efficiency and ease of use.

  3. Effective Task Assignment and Roadmap Tracking: Users can easily assign projects to individuals or teams and track project roadmaps. This comprehensive overview is crucial for effective project management and planning.

  4. In-Depth Business Reporting: JIRA provides detailed business reports, offering insights into project progress, team performance, and more, which are essential for informed decision-making.

  5. Kanban View for Visual Tracking: The Kanban view in JIRA enables users to visually track progress and address potential issues promptly. This feature is particularly useful for agile project management.

  6. Advanced Features: JIRA includes advanced features like time tracking and live chat functionality, which are beneficial for project monitoring and team communication.

  7. Affordability: Despite its extensive feature set, JIRA is relatively affordable, making it accessible for a wide range of businesses, including small to large enterprises.

  8. Bug Tracking and Technical Solutions: JIRA’s origin as a bug-tracking tool makes it particularly effective for managing software development and technical projects.

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However, there are some drawbacks:

  • Complex User Interface: The user interface can be complex for newcomers, requiring a learning curve to fully utilize the software’s capabilities.

  • Limited Collaboration Tools: Compared to some of its competitors, JIRA offers fewer collaboration tools, which might be a limitation for teams that heavily rely on collaborative features.

In summary, JIRA is highly recommended for teams and businesses, especially those in software development or technical fields, looking for a comprehensive project management tool with robust tracking and reporting capabilities. Its affordability and advanced features make it a strong contender. However, its complex interface and limited collaboration tools should be considered, particularly by teams new to project management software or those requiring extensive collaborative functionalities.

JIRA

2. What to Look for in Project Management Software?

The list of the 11 best project management software we presented is just the tip of the iceberg. Remember – there are at least 60 different tools on the market and most likely, you’re going to like 2 or 3 of them at best.

Because of that, choosing the right one for your needs is a bit complicated and frustrating. But, as we assembled this list, we actually looked for crucial parameters of each project management software. They include the following:

2.1 Ease of Use

Good project management software must be easy to use. I mean, even if you’re a tech-savvy person, using a new app can sometimes breed new problems and questions. It’s like using an iPhone for 15 years and then switching over to Android.

However, when it comes to project management tools, things aren’t always straightforward. Some choices on the list, like ClickUp, don’t have the most intuitive interface. On the flip side, ClickUp is jam-packed with features and that’s understandable.

Therefore, you should try out a couple of these choices and see what suits you the best. Of course, we didn’t want to present any insanely complicated software here. For example, Asana is also feature-rich, yet, its interface is really good and comprehensive.

So, even if a particular choice is a bit harder to use, you don’t need to scorch every brain cell in your head to figure out how to use it.

2.2 Collaboration

For a team to succeed, collaboration must exist. Even if you have one, two, or more employees, your communication must be clear, concise, and to the point. The best project management software we picked will give you just that.

Every choice on the list allows for communication inside the app. Moreover, you can enjoy extensive file sharing. This means that you can share Word documents, send audio recordings, or upload Excel tables.

We also must mention live chat functionalities inside each choice on the list. With them, you can chat as if you were on Facebook and keep up with your project’s progress and employees in real-time.

2.3 Scalability

On the list, you can see that not every software is suitable for all scales. For example, if you’re just starting your business and you have one or two employees, a good choice is either Monday or Trello. But, what if you plan on scaling and expanding your business?

Well, Trello and Monday aren’t the best solutions here. ClickUp, for instance, is really good and represents the definition of a scalable project management solution. It’s suitable for pretty much any team size and if you expand your business, you can just upgrade your subscription plan.

In other words, before choosing any of the apps from the list, make sure you know in which direction you want your business to go. You don’t want to switch to a completely new project management software after using the previous one for years.

This will lead to confusion among your employees and put an unnecessary learning curve for them to overcome.

2.4 Customization

Customization is a key feature for every project management software. Customizing your UI to your liking leads to better ease of use and makes managing projects much easier.

You want to be able to fully customize almost every aspect of your working environment. For example, in Trello, you can customize the colors of your project’s cards, while in ProofHub, you can switch to different views (Kanban, Gantt…)

All of this contributes to a much more functional and enjoyable user experience.

2.5 Advanced Features

Advanced features are what separates free plans from paid ones. And to be honest, even some paid plans don’t have advanced features. Here, we can mention time tracking, reporting, analytics, adding external users, etc, etc.

Usually, you want the project management software to have all these features. However, beware that they come at a price, although, in many cases, they’re necessary for maximizing your control over the projects.

We made sure that almost every entry on the list has at least one of the advanced features. Therefore, if you want, you can always go for a premium plan or pay a bit more and get the best possible experience.

2.6 Third-Party Integrations

This one is pretty clear. The best project management software must be able to work in conjunction with other popular services. On this list, we can mention Microsoft Outlook, Dropbox, Zoom, Google Calendar, Salesforce, and hundreds more.

While not every pick will support hundreds of integrations, we made sure that you can at least utilize the most used third-party apps.

3. Project Management Software – Key Benefits

Being a major part of every business, project management software offers crucial benefits that will set you up for success. Basically, by tracking your progress, employer’s tasks, and sales, you can improve your business significantly.

Reliant on project management software became more important during recent lockdowns. While everyone works from home, keeping tabs on your employees is practically impossible.

But, with this set of tools, all of you can connect to a single working environment and exchange messages and project-related information.

So, some of the key benefits of this software include:

  1. Easy project assignment, which lets you assign projects, tasks, and sub-tasks to each user with a single click of a mouse.
  2. Effortless communication with your employees. This applies especially to working from home, where you can’t communicate with your people directly.
  3. By carefully managing your projects, you can also mitigate unnecessary costs and keep your budget afloat.
  4. Make sure that every employee is paid fairly and according to completed work. This is possible with the ability to track time and progress.
  5. Finally, project management software lets you prioritize different tasks and shift the focus of your team on important tasks.

4. Project Management FAQ

4.1 Is project management software necessary?

In today’s day and age, yes! It’s hard to manage all aspects of your ongoing projects all by yourself. However, this type of software will simplify this process and make operating even the largest businesses much easier.

4.2 What is project management?

Project management is a very broad term. But, we can define it in this way – it represents a group of activities necessary for a particular project or group of projects to succeed, all while bringing profit to people engaging in that project.

By these activities, we mean phases like initiation, project planning, and finally, execution. After execution, there’s project monitoring, and of course, ending the project. All of these activities can be attributed to successful project management.

4.3 Is project management software free?

Yes and no. If you choose to use a free plan, you should expect some limits in terms of storage and features. For instance, free plans usually don’t come with time tracking and they limit you to 5 users – sometimes less.

Paid plans are quite different, though. If you decide to pay, you can expect all the advanced features, along with unlimited users, which is great for very large teams.

As always, paying for a subscription plan is always going to yield more benefits.


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