Best Scheduling Software in 2024

Best Scheduling Software

As your business grows, it becomes increasingly harder to manage all the meetings, scheduling, and appointments. This leads to the weaker organization of your workplace, which results in less efficiency and a smaller profit.

Thankfully, to remedy this issue, you can utilize scheduling software.

Scheduling software makes your life easier by optimizing business management. It helps you reduce annoying paperwork, schedule meetings and appointments easier, and even increase your profit as a result.

Wondering what is the best scheduling software you can get? Well, today, we give you 10 of them, covering options for small, medium-sized, and large businesses.

1. Best Scheduling Software in February 2024

Whether or not you run a small team of 5 to 6 employees or you have a large company with 100+ of them, this list is going to help you out. We even listed the pros and cons for each entry, to help you make a better and more rational decision.

Here are the best scheduling software suites for your business:

1.1 Calendly (great for medium-sized and small teams)

Calendly Scheduling Software

Calendly stands out as a highly user-friendly and efficient scheduling tool, particularly favored by small and medium-sized business teams for its simplicity and cost-effectiveness. Here’s an overview of why Calendly is considered a good scheduling software:

  1. User-Friendly Interface: Calendly features an extremely easy-to-use interface, making it accessible even for beginners. This ease of use is crucial for ensuring quick adaptation and efficient scheduling across various teams.

  2. Affordable Subscription Plans with Free Option: The inclusion of a free plan, despite its basic nature, is a significant advantage, especially for small businesses or individual users. Calendly also offers affordable paid plans, making it accessible for a range of budgets.

  3. Focus on Business Efficiency: Calendly aims to aid businesses not only in saving time and money but also in improving sales and service quality. Its automatic scheduling feature reduces the manual effort involved in organizing calls, appointments, and meetings.

  4. Automatic Scheduling: Calendly automates the scheduling process, efficiently handling appointment setups and adjustments, which is a key factor in maintaining business productivity.

  5. Integration with Popular Business Tools: Calendly supports integration with widely-used business tools, including email clients like Outlook and the entire Office 365 suite. This integration capability enhances its functionality and convenience.

  6. Cross-Platform Availability: The software is available across various platforms and devices, including mobile, which is essential for maintaining schedules while on the go.

  7. Automated Emails and Reminders: Calendly allows for automated email notifications and reminders, which helps in reducing no-shows and ensuring that team members are promptly informed about upcoming meetings.

  8. Pros:

    • Intuitive interface suitable for all user levels.
    • Affordable pricing with a free option available.
    • Effective in improving business efficiency and scheduling accuracy.
    • Integrations with major business tools enhance its utility.
    • Available on multiple platforms, ensuring accessibility.

  9. Cons:

    • Advanced features are mainly available in the more expensive Enterprise plan.
    • Limitation of connecting to only one calendar per account may be insufficient for larger businesses with complex scheduling needs.

In summary, Calendly is an excellent choice for small to medium-sized businesses and individual users looking for a straightforward, efficient, and cost-effective scheduling tool. Its user-friendly design, coupled with useful integrations and cross-platform availability, makes it a versatile option for managing appointments and meetings. However, larger businesses with more complex scheduling requirements may need to consider the limitations or opt for the higher-tier plans to access more advanced features.


Calendly Pricing


1.2 Bookafy (best for small businesses)

Bookafy Scheduling Software

Bookafy is recognized in the scheduling software market for its user-friendly design, affordability, and versatility, especially catering to the needs of small business teams. Here’s a comprehensive overview of why Bookafy is a good scheduling software:

  1. Ease of Use: Bookafy is designed with a focus on simplicity, making it accessible and easy to use for all levels of users. This ease of use is vital for small businesses that need efficient scheduling without a steep learning curve.

  2. Affordable Pricing with Free Plan: Bookafy offers competitive pricing, including a beginner-friendly free plan. This affordability is particularly appealing to small businesses or individual users with limited budgets.

  3. Automatic Scheduling and Integration: The software allows for automatic scheduling of meetings and integrates seamlessly with popular tools like Office 365, Google Calendar, iCloud, and Outlook. Such integrations enhance its functionality and convenience.

  4. Customization Options: Users can customize their scheduling sites to align with their brand identity, including changing images, fonts, and overall styling. This feature is beneficial for businesses looking to maintain a consistent brand experience.

  5. Subscription Plans: Bookafy offers three subscription plans, catering to different user needs. The Pro plan starts at $7 per month, and the Pro+ plan at $11 per month, with the Enterprise plan’s pricing determined upon contact.

  6. Pros:

    • Beautiful and customizable interface for a tailored user experience.
    • Offers a feature-rich free plan, providing great value.
    • Easy integration with third-party suites for enhanced utility.
    • Supports various types of appointments, catering to diverse meeting scenarios.

  7. Cons:

    • The lack of dedicated mobile applications may limit accessibility and convenience for some users.
    • Absence of data and time tracking features, which could be a drawback for businesses requiring detailed analytics and reporting.

In summary, Bookafy is an excellent choice for small businesses and individual users seeking an intuitive, customizable, and affordable scheduling tool. Its user-friendly nature, coupled with versatile appointment options and effective integrations, makes it suitable for a variety of scheduling needs. However, the lack of a mobile app and detailed tracking features might be considerations for users who require these specific functionalities.


Bookafy Pricing


1.3 Calendar (a universal solution for small & large businesses)

Calendar Scheduling Software is a versatile and user-friendly scheduling software, particularly favored by entrepreneurs and businesses seeking an efficient and cost-effective solution for managing appointments and schedules. Here’s a detailed overview of why is considered a good scheduling software:

  1. Multi-Platform Availability: is available across various platforms, including Windows, iOS, and Android. This cross-platform compatibility ensures that users can keep track of their appointments and schedules seamlessly across different devices.

  2. Intuitive Interface: The software boasts an intuitive interface, making it easy to create and manage calendars. Users can quickly set up new calendars and share them with employees or team members for efficient scheduling.

  3. Automatic Sync and Time Zone Recognition: One of the standout features is the automatic synchronization of schedules and built-in time zone recognition. This functionality is particularly useful for scheduling meetings or calls with clients in different time zones.

  4. Affordable Pricing with Free Plan: offers very competitive pricing, including a free plan suitable for small businesses and individual users. The Pro plan, which is the most expensive, is available for just $8 a month, making it a budget-friendly option.

  5. Pros:

    • Wide availability on different operating systems enhances accessibility.
    • Simplified interface for easy calendar creation and appointment booking.
    • Reliable customer support with various contact options, including email and phone (on premium plans).
    • The free plan provides essential features, catering to small businesses and individual needs.
    • One of the most affordable scheduling solutions in the market.

  6. Cons:

    • Phone support and Zoom integration are limited to Premium plans, which could be a limitation for users on the free or lower-tier plans.
    • Integration with third-party services may not be as robust compared to some competitors, which could be a drawback for users relying heavily on integrations.
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In summary, is an excellent choice for those seeking an affordable, intuitive, and multi-platform scheduling tool. Its user-friendly nature and features like automatic sync and time zone recognition make it suitable for a variety of users, from small businesses to busy entrepreneurs. While it offers great value, especially with its low-cost plans, the limitations in phone support and integrations on lower-tier plans are factors to consider.

Pricing Pricing


1.4 Acuity Scheduling (suited for businesses of all sizes)

Acuity Scheduling Software

Acuity Scheduling is widely recognized for its functionality and comprehensive feature set, making it an excellent choice for businesses of all sizes. Here’s an in-depth look at why Acuity Scheduling is a good scheduling software:

  1. Feature-Rich Interface: Acuity Scheduling boasts a functional and feature-rich interface, allowing businesses to effectively manage and track their operations in real time. This level of functionality is crucial for maintaining efficiency and organization.

  2. Schedule Management: The software enables users to build their schedules and arrange various types of appointments, including meetings and video calls. This flexibility is key for businesses needing to manage a diverse range of engagements.

  3. Intuitive User Experience: Thanks to its intuitive interface, users can easily manage appointments and stay on top of their schedules, reducing the likelihood of missed meetings and helping to optimize time management.

  4. Real-Time Business Tracking: One of Acuity’s main strengths is its real-time tracking capabilities, allowing businesses to closely monitor appointments, payments, and other crucial aspects of their operations.

  5. Pricing Plans: Acuity Scheduling offers several pricing plans, starting at $14 per month for the Emerging plan. The Powerhouse plan, priced at $45 per month, includes all features, providing comprehensive functionality for larger or more demanding businesses.

  6. Pros:

    • Offers a wide array of features in a user-friendly interface.
    • Real-time tracking of appointments and revenue enhances business control and planning.
    • Strong security with end-to-end encryption for protecting business communications.
    • Supports various payment platforms, including PayPal, for easy payment processing.
    • Enables sharing of calendars and schedules for efficient team coordination.

  7. Cons:

    • Limited visual customization options for the interface.
    • The free version may lack features compared to other scheduling software’s free plans.
    • Customer support has been reported as unreliable, with no phone support available.

In summary, Acuity Scheduling is an excellent choice for businesses seeking a robust, feature-rich scheduling tool that offers real-time tracking and a range of integrations. Its pricing plans cater to different business sizes and needs, though the highest-tier plan is required to access all features. While it offers great functionality, some limitations in customization and customer support are points to consider when choosing the right scheduling software for your business needs.


Acuity Scheduling Pricing

Acuity Scheduling

1.5 Setmore (good for small teams and individuals)

Scheduling Software

Setmore stands out as an affordable and user-friendly scheduling software, particularly suitable for small businesses and teams. Its balance of simplicity, functionality, and cost-effectiveness makes it a popular choice. Here’s a detailed overview of why Setmore is considered a good scheduling software:

  1. Affordability: Setmore is known for its very reasonable pricing, making it an accessible option for small businesses and startups looking for a budget-friendly scheduling solution.

  2. Ease of Use: The software is designed to be simplistic and easy to navigate, allowing users to quickly adapt and efficiently manage their scheduling needs without a steep learning curve.

  3. Automated Alerts: Setmore includes automated email and SMS alerts, a valuable feature for ensuring that users and their teams are promptly notified about any changes in appointments, assignments, and meetings.

  4. Fast Payment Processing: The software facilitates fast payment processing, which is essential for businesses looking to enhance client satisfaction and streamline financial transactions.

  5. Cross-Platform Availability: Setmore offers apps for all major platforms, ensuring users can access their schedules and manage appointments from any device, be it a smartphone, tablet, or computer.

  6. Pricing Plans: Setmore’s pricing is very attractive, with a free plan available and the Premium plan costing a maximum of $9 per month. This pricing structure is particularly appealing for small teams or individual users.

  7. Pros:

    • Wide availability across different platforms for maximum accessibility.
    • Automated alerts for keeping users informed about their schedule changes.
    • Allows direct and third-party service payments for convenience.
    • Seamless integration with social media and other third-party apps enhances its functionality.
    • Competitive pricing with a free option for up to 4 users.

  8. Cons:

    • The interface, while user-friendly, might benefit from a more modern design.
    • Limited features compared to some other scheduling software in the same price range.

In summary, Setmore is an excellent choice for small businesses or individual users seeking an affordable, easy-to-use scheduling tool with essential features. Its automated alerts, cross-platform availability, and integration capabilities make it a practical and efficient solution. However, users looking for more advanced features or a more modern interface might need to consider other options. The inclusion of a free plan adds to its appeal for those testing the waters of scheduling software.


Setmore Pricing


1.6 Findmyshift (suited for small to large businesses)

Findmyshift Scheduling Software

Findmyshift is a versatile and feature-rich scheduling tool, well-suited for small businesses and adaptable enough for larger teams. Here’s a detailed look at why Findmyshift is considered a good scheduling software:

  1. Cloud-Based and User-Friendly: Being cloud-based, Findmyshift offers the convenience of remote access and easy management. Its user-friendly interface is designed to be accessible even for those who are not particularly tech-savvy.

  2. Feature-Rich for Business Management: The software is equipped with features to track labor costs, schedule shifts, and arrange appointments efficiently. This comprehensive functionality is crucial for effective business and team management.

  3. Team Communication Features: Findmyshift facilitates easy communication among team members, enhancing collaboration and coordination. The ability for multiple colleagues to create and manage schedules adds to its utility in a team environment.

  4. Pricing Plans: Findmyshift offers several pricing tiers. The Starter plan is priced at over $20 per month, and the Enterprise plan is around $61 per month. There is also a free plan available, which is a great option for those wanting to explore the software’s capabilities.

  5. Pros:

    • Comprehensive interface for managing various business resources.
    • Various reminder and notification options, including push notifications, emails, and SMS.
    • Capabilities for calculating employee salaries based on their work hours.
    • Offers a 30-day free trial to experience premium features.
    • Enables tracking of work schedules and hours for effective employee management.

  6. Cons:

    • May not be the most optimal solution for very large teams due to some missing features.
    • The interface, while user-friendly, could benefit from a design update for a more modern look and feel.
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In summary, Findmyshift is a strong option for small to medium-sized businesses in need of a comprehensive and easy-to-use scheduling tool. Its range of features for shift planning, cost tracking, and team communication makes it effective for various business needs. While it is suitable for larger teams, very large organizations might require a solution with additional functionalities. The availability of a free plan and a generous 30-day trial period adds to its appeal, allowing businesses to evaluate its fit before committing to a paid plan.


Findmyshift Pricing


1.7 UpKeep (best for large teams)

UpKeep Scheduling Software

UpKeep is renowned for its comprehensive features and accessibility, making it a prime choice for enterprise businesses that need a robust and multifaceted scheduling tool. Here’s a detailed look at why UpKeep is a good scheduling software:

  1. Multi-Platform Accessibility: UpKeep is accessible across various platforms, including tablets, laptops, and smartphones. This cross-platform availability ensures that business leaders and teams can manage their tasks and schedules on the go.

  2. Automatic Workflow Maintenance: One of the key features of UpKeep is its ability to automate workflow processes. This functionality is crucial for large businesses needing to streamline their operations and improve efficiency.

  3. Real-Time Tracking and Notifications: UpKeep allows users to track downtime and receive real-time notifications regarding task completions and updates. This feature is particularly beneficial for maintaining good communication and coordination within teams.

  4. Simple Yet Feature-Rich Interface: Despite its simplicity, UpKeep is loaded with features necessary for comprehensive business management. This balance makes it user-friendly while still being powerful enough to handle the complexities of a large enterprise.

  5. Pricing: UpKeep’s pricing reflects its enterprise-level capabilities. While it offers a free plan, the more feature-rich plans start at $45 per month for the Starter plan, $75 for the Professional bundle, and a separate pricing request for the Business Plus plan.

  6. Pros:

    • Available on all major devices and platforms, enhancing its accessibility.
    • Offers a centralized system for monitoring various aspects of a business, including revenue, locations, and assets.
    • Real-time alerts and notifications facilitate efficient task management and team communication.
    • Regular updates and upgrades keep the software reliable and current.

  7. Cons:

    • Higher pricing makes it less suitable for individual entrepreneurs or very small businesses.
    • The free version is limited in functionality, potentially necessitating an upgrade to paid plans for full benefits.

In summary, UpKeep is an excellent scheduling software for large businesses or enterprises requiring a comprehensive and accessible tool for managing their operations. Its range of features, combined with multi-platform support, makes it a powerful asset for business management. However, its pricing and the limited utility of the free version may be considerations for smaller businesses or individual users. For large enterprises, the investment in UpKeep’s more feature-rich plans can be justified by the efficiency and control it offers.


UpKeep Pricing


1.8 Bitrix24 (suitable for teams/businesses of all sizes)

BItrix24 Scheduling Software

Bitrix24 is a comprehensive and feature-rich scheduling software, well-suited for a wide range of businesses, from individual entrepreneurs to large enterprises. Here’s an in-depth analysis of why Bitrix24 is considered a good scheduling software:

  1. Feature-Packed Platform: Bitrix24 is loaded with features that cater to various business needs. This includes meeting planning, call scheduling, payment handling, data control, and syncing with third-party apps.

  2. Versatility for Different Business Sizes: Whether you’re an individual entrepreneur or leading a large team, Bitrix24’s versatility makes it a suitable tool for managing diverse business operations.

  3. Comprehensive Support System: The software provides reliable 24/7 live chat and phone support, ensuring that users can get assistance whenever needed.

  4. Device Compatibility: Being cloud-based, Bitrix24 is available on all devices, offering flexibility and convenience without consuming local storage space.

  5. Advanced Business Features: Bitrix24 includes advanced features like virtual calls, file sharing, task planning, time tracking, and event scheduling, enhancing its utility for complex business scenarios.

  6. Integration Capabilities: The platform allows integration with popular applications like Microsoft Outlook and Google Calendar, enhancing its efficiency and adaptability to existing workflows.

  7. Pricing: Bitrix24 is on the higher end of the pricing spectrum, with its Basic plan starting at $39 per month and the Professional plan at $159 per month. This pricing reflects its extensive features and makes it more suitable for larger businesses.

  8. Pros:

    • A robust, all-encompassing platform suitable for a variety of business needs.
    • Excellent customer support available around the clock.
    • Wide range of advanced features and tools for comprehensive business management.
    • Cloud-based for easy accessibility across different devices.
    • Strong integration capabilities with other business tools.

  9. Cons:

    • The interface may be overwhelming and have a steep learning curve, especially for beginners.
    • Higher pricing makes it less accessible for smaller businesses or individual users on a tight budget.

In summary, Bitrix24 is an excellent choice for businesses looking for a feature-dense, versatile scheduling software. Its range of functionalities and integration capabilities makes it a powerful tool for managing complex business activities. However, the pricing and the complexity of its interface may be significant considerations for smaller businesses or users seeking a simpler, more budget-friendly scheduling solution.


Bitrix24 Pricing


1.9 Square Appointments (a solution for small/medium-sized catering businesses)

Square Appointments Scheduling Software

Square Appointments is a specialized scheduling software, particularly favored by businesses in the restaurant, hotel, and health industries. Here’s an overview of why Square Appointments is a good scheduling software:

  1. Focused on Service Industries: Initially designed as a booking tool, Square Appointments has evolved to offer comprehensive scheduling solutions, particularly beneficial for service-oriented businesses like restaurants, hotels, and health and wellness centers.

  2. Sales and Booking Integration: Square Appointments excels in integrating sales and booking functionalities. It enables businesses to create discounts, process payments, and handle tips, which is essential for customer-centric service industries.

  3. Suitable for Small to Medium-Sized Businesses: The software is particularly useful for small or medium-sized businesses, providing them with the necessary tools to manage appointments and sales efficiently.

  4. Flexible Pricing: Square Appointments offers flexible pricing that varies depending on specific business needs. Businesses can customize their service requirements, and Square will provide a tailored monthly pricing plan.

  5. Pros:

    • Ideal for booking-centric businesses like restaurants and wellness centers.
    • Offers capabilities for making and receiving payments, including tips.
    • Multi-device functionality allows simultaneous use, enhancing team coordination.
    • Supports all major platforms, ensuring accessibility on mobile devices and computers.
    • Offers customization options for booking websites using resources from Square’s gallery.

  6. Cons:

    • Not the best fit for larger businesses, which might find its features limited.
    • Limited applicability outside specific service industries.

In summary, Square Appointments is an excellent choice for small to medium-sized businesses in the service sector looking for an integrated scheduling and payment solution. Its focus on sales and booking, combined with flexible pricing and multi-device support, makes it highly suitable for restaurants, hotels, and health businesses. However, larger businesses or those outside the targeted industries might need to consider other software options that better align with their broader or different operational needs.

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Square Appointments Pricing

Square Appointments

1.10 HubSpot Meetings (best free scheduling software)

HubSpot Meetings Scheduling Software

HubSpot Meetings is highly regarded in the scheduling software market, particularly for its robust free plan and integration capabilities, making it an excellent choice for startups and small businesses. Here’s a detailed overview of why HubSpot Meetings is a good scheduling software:

  1. Comprehensive Free Plan: HubSpot Meetings offers a feature-rich free plan, which includes several functionalities such as Marketing, Sales, and Service Hubs. This comprehensive free option is particularly appealing to startups and small businesses looking to maximize their resources.

  2. Customizable Booking Page: Users can design their own booking pages, allowing for a personalized approach to scheduling meetings and appointments. This customization is crucial for maintaining brand consistency and enhancing the client experience.

  3. Integration with Major Platforms: The software seamlessly integrates with Office 365 and Google, facilitating easy synchronization with existing calendars and streamlining the scheduling process.

  4. Marketing Tool Integration: HubSpot Meetings offers a range of marketing tools to help businesses increase traffic and potentially boost earnings. These tools are valuable for businesses looking to integrate their marketing strategies with scheduling activities.

  5. Pricing: While the free plan is robust, paid options are available for businesses seeking more advanced features. The Starter package begins at $45 per month, but the Enterprise plan can be quite expensive at $3,200 per month.

  6. Pros:

    • Offers a strong free plan suitable for small businesses.
    • Customizable booking pages for a personalized scheduling experience.
    • Effective integration with Office 365, Google, and other scheduling platforms.
    • Incorporates marketing tools to complement the scheduling functionality.

  7. Cons:

    • Phone support is limited to higher-tier plans, which could be a limitation for users on the free or Starter plans.
    • Analytics features might not be as advanced as some businesses require.

In summary, HubSpot Meetings is an excellent scheduling tool for startups and small businesses, especially due to its robust free plan and integration capabilities. The ability to personalize booking pages and use marketing tools within the platform adds significant value. However, the higher cost of advanced plans and limitations in phone support and analytics may be considerations for larger businesses or those needing more sophisticated features.


HubSpot Meetings Pricing

HubSpot Meetings

2. What to Look for in the Best Scheduling Software?

Okay, so this was our extensive list of the best scheduling software for 2024. You know what are the best picks, but how to actually choose the one according to your needs?

Well, it’s quite simple. Just follow these guidelines:

2.1 Number of Features

This one is pretty simple, right? You want the best possible features and you want a LOT of them.  Before buying a scheduling software suite, carefully examine what the service has to offer.

Some features you need might not be on the list. And then, when you pay for a subscription, you end up unsatisfied and unable to improve your business in the way you wanted.

One piece of advice – avoid focusing on the features you don’t need. Sure, a service might offer fancy functionalities and all of that, but if you don’t intend on using them, what’s the point?

2.2 Device Compatibility

Scheduling software must be available for several types of devices and systems. After all, you can’t carry your desktop PC around and use the application in a bus, car, or train.

For that reason, you want to get the one that lets you use it on your mobile devices, too. Moreover, they need to support Android and iOS/macOS platforms, so that you can, for example, utilize the app on your phone, tablet, or laptop.

2.3 Possibility of Third-Party Integrations

Third-party integrations are crucial for an improved, smooth, and seamless scheduling experience. It’s important that you can utilize Google Calendar, Gmail, Office 365, and other suites in the scheduling software.

These tools will make your life easier, especially if your choice can integrate social media websites such as Facebook. By having these possibilities, you can connect with other people easier and keep everything under control.

2.4 Customer Support Quality

In case any issues appear, who’s gonna be there to help you? Of course – customer support. I personally prefer the ability to make a phone call and fix my issues right then and there. However, live chat support is also great, as long as it takes not more than a minute to respond.

Some platforms even offer you setup assistance. So, if you’re new to the platform, you can get the required help and set up your scheduling software in no time.

2.5 Expandability

We are all looking to expand our businesses. Entrepreneurs hate standing in one place. Your business might be small for one year, but after 2 or 3 years, you can expand your business and employ more people.

In that case, your service must be expandable. This means that it needs to allow you to buy more expensive plans for Enterprises or larger companies and more personnel. If it supports, let’s say, a maximum of 5 people, and your company has 15 employees, it’s not going to work well.

3. Scheduling Software FAQ

3.1 What is scheduling software?

Scheduling software is a suite of tools that will aid your business management and overall organization. It allows you to set new goals, give assignments, and take care of your employees with high efficiency.

The best benefit of a scheduling service is process automation, meaning that you can now rely on the service alone to schedule appointments. Furthermore, with its precise calculations and the ability to cancel and reschedule meetings/appointments, it leaves pretty much no room for error.

3.2 How much does scheduling software cost?

The cost of scheduling software can range from 0 to thousands of dollars monthly. Usually, we’re talking about $45 a month for the basic plans, where plans for the largest businesses can be 10, 20, 30, or more times expensive.

3.3 Should I use scheduling software?

Absolutely. If you’re having a hard time managing your business for whatever reason, the best scheduling software will make the whole process a lot less cumbersome.

Beware that not every software will be good for your goals. So, before subscribing, make sure you devote some time to studying the service you want.

If it has what you need, managing your business will not be just easier, but also more efficient and lucrative.

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