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Project management software helps you complete work, connect with project members, and distribute tasks, whether you’re a lone entrepreneur or manage several projects at a huge organization. Monday.com and Trello are two prominent project management apps.
While both are strong possibilities, the best tool for you will depend on your platform requirements. We’ll go over the pros and cons of each method so that you can make an educated selection. Project management software can help you finish work, connect with project members, and distribute tasks, whether you’re a lone entrepreneur or manage several projects at a huge organization. Monday.com and Trello are two prominent project management apps.
1. Overview
As project management software, Trello and Monday.com share a lot of similarities. The following analysis will show where each one excels or fails in terms of features, analytics capabilities, customer service, the convenience of use, cost, and software integration.
2. Who can use Trello?
Trello is a kanban project management tool that may be used to track marketing projects, customer support, sales pipelines, and HR. It has a free plan with robust basic capabilities for personal use, and corporations use its higher-tier services like Adobe, Spotify, and Foot Locker. Trello does have several drawbacks, such as the lack of built-in customer billing, making it better suited to internal projects. Because it lacks indigenous budgeting tools and extensive reporting features, it is not well suited to complex, large-scale projects like software development.
Consider some Trello options if you require this degree of capability.
3. Who can use Monday.com?
Monday.com can use kanban to organize projects, but it also has different project schemas. Monday.com’s extensive feature outperforms Trello’s, yet it’s still simple to use. Adidas, Lonely Planet, and HubSpot are among the companies that use Monday.com.
Monday.com is not intended for single users or personal projects and therefore does not provide a “forever free” option. Lower-level plans contain fewer features, more minor file storage areas, and fewer activity logs, which businesses will notice.
Despite its higher cost, Monday project management may be the best option if you require its extensive features.
4. Features
4.1 Trello – Features
Trello project management is based on vertical job and status lists on simple, aesthetically appealing kanban boards. As subsequent tasks are done, you transfer project cards from one column to another. A five-step content creation process is depicted in the screenshot below: planning, assigning, writing, editing, rewriting, and finishing. Each content subject, such as “Trello Review Article,” has its board, completed by dragging and dropping it to the next vertical worklist.
When shifting cards to another column, you can allocate tasks to various team members. Six vertical task columns and seven project cards are placed throughout a sample Trello kanban board.
Because Trello’s kanban boards and project boards are used in practically everything you do, you get exactly what you see. The following are some of the aspects that help to round out its capabilities:
- Schedule: Prioritize tasks by assigning due dates to cards and using custom labels.
- Collaborate: Write or reply to comments, and at the end of each card, tag Trello members in them.
- Attachments: Attach files and photographs to cards, or connect to items stored on other cloud storage services like Dropbox, Google Drive, and OneDrive.
- Mobile Applications: Trello’s free iOS and Android apps for electronic devices allow you to manage your boards on the go.
Kanban Boards
Trello’s analytics and reporting features are practically non-existent. Its Butler function can gather data from cards, like accomplished chores over a week, and export it to a worksheet, but that’s it. You’ll need to have a Trello power-up, a third-party tool or integration, to improve capabilities for more complicated tasks where reporting is a critical component.
4.2 Monday.com – Features
Monday.com provides extra project roadmap templates and the ability to display projects utilizing kanban organization. Set up kanban, chart, calendar, timeline, map views, or switch between them. While most Trello team members use standard boards, monday.com allows for creating private dashboards.
Monday task management employs a “pulses” list approach on bulletin boards. To track the progress of the project, pulses are arranged into columns. There are also the following features:
- Team Calendar: With the group calendar view, you can see which activities are due in the following weeks or months throughout all project boards.
- Resource Management: Create bespoke boards utilizing the pulse tracking system of project resources.
- Time Track Option: You can add a time-tracking field to your project schedule in the Pro and Enterprise plans.
- Mobile Applications: com has completely operational iOS and Android apps available for digital devices.
Monday.com offers a variety of widgets for your panel, along with a simple to-do list, a daily quotation, and a “battery” that displays the state of all the projects, as shown in the picture below:
Battery Widget
Monday.com’s reporting and statistics are also superior to what Trello can provide on its own. One-click brings up a project’s key performance metrics (KPIs): budget, general progress, and color scheme tasks to highlight which ones are in headway, upcoming, completed, or stuck, similar to the battery app above.
Project progress
If you require — and are prepared to pay for — Trello’s degree of capability, monday.com’s built-in capabilities outperform it.
Final Verdict: Monday.com is the clear winner here. Trello is good at what it does, but Monday.com is far better: numerous project organizational schemes, many team, and individual boards, and comprehensive reporting.
5. Ease of Use
The most effective project management system is simple to understand and use. Trello’s and Monday.com’s user interfaces are well-known for their ease of use.
5.1 Trello – Ease of Use
Trello’s kanban board technology is simple to use right away. Trello guides you through the process of developing your first board in simple steps. All of your job columns are conveniently located next to you, and switching between them is simple.
You may set up accounts, attachments, and comments to cards, task lists, and labels right away. Are you prepared to make a card move across the board? It can be moved from one column to another by dragging it from one to the other.
Trello Project Card
Trello’s user interface is centered on its boards and cards, with little else, simplifying the methodology for everyone. The Blueprint gave Trello’s simplicity of use a perfect ten because of its streamlined user experience.
5.2 Monday.com – Ease of use
The board system on Monday.com is similar to Trello’s, and it can be presented in a kanban format. Unlike Trello, you may change the view to a Gantt-style chart, which displays your members of the team and their current tasks, as shown in the picture below.:
Project status across the team
You can also check each team member’s total workload, discover who is under or overloaded, and re-align given duties. The workloads and responsibilities of team members are represented in a Gantt-style bar chart.
All of this can be set up without using any extra plug-ins or integrations. As a consequence, you’ll have more time to focus on your tasks rather than managing Monday.com.
If you need to keep track of your spending, the Pro plan involves a formula column to perform calculations across many columns. Then, to keep track of project spending, make your budget boards.
Final Verdict: Trello comes out on top because of its general simplicity. Monday.com is not difficult to use, but it does include some advanced capabilities that will take some time and practice to master.
6. Pricing
Most project management software price is determined by two factors: functionality and user count. Determine your exact needs in each area to prevent paying for features or user licenses that you don’t require.
6.1 Trello – Pricing
Trello offers three different kinds of plans:
- Free: This plan includes limitless cards, checklists, personal boards, ten team boards, and a file attachment restriction of 10 megabytes per file.
- Business Class: This plan costs $12.50 per user per month. It includes unlimited team boards, sophisticated checklists, power-ups, group board templates, priority support, and a 250 megabyte per file attachment.
- Enterprise Plan: This plan costs $20.83 per user per month, and its price decreases when the number of users is more than 300. It includes – adds power-up administration, attachment limitations, organization-wide rights, organization-visible panels, and public board management to the platform.
Trello’s pricing is comparable to rival project management software, but unlike some of its competitors, all plans include two-factor security verification.
6.2 Monday.com – Pricing
While Trello offers one basic free plan, there are no free plans on monday.com. They offer five various paid plans.
- Basic Plan: This plan costs $49/month and includes limitless boards, over 20 columns varieties, Android and iOS apps, five gigabytes of memory, and one-week activity history.
- Standard Plan: This costs $59/month and includes four guest accounts, advanced search, customized forms, integrations accessibility, three dashboards, 50 GB of storage, and an infinite activity log.
- Pro Plan: This plan costs $99/month and includes unlimited guests accounts, timesheets, formulas column, graph views, private board, ten dashboards, and limitless file storage.
- Enterprise Plan: It is based on the quote and includes audit logs, user session control, advanced user privileges, individual training sessions, dedicated customer support personnel, and 25 dashboards.
Prices grow on a scale ranging from 10 users to 200 or more if you add more members to any plan.
Final Verdict: In this price comparison, Trello comes out ahead. Trello’s entry-level plans, such as its free option, outperform Monday.com in terms of value. However, if you need more users and functionality, monday.com’s higher tiers offer a better price.
7. Support
When you’re adopting new project management software, customer assistance is crucial. Research all of your alternatives so you know exactly what to expect — and what not to expect! — as well as what would be free and what you’ll have to pay for.
7.1 Trello – Support
Trello’s customer service is mediocre at best. The free plan limits users to internet tools such as the skill set, which provides text-based and multimedia Trello training, and user forums to find answers to issues or project management ideas.
If you pay for a paid subscription, you’ll get priority support, which implies you’ll get a response to your email help tickets within 24 hours.
Trello Support
Because of Trello’s simplicity, you may not require much assistance; yet, its support offerings are restricted compared to those of its rivals.
7.2 Monday.com – Support
Monday.com, like Trello, features knowledge and understanding and a public forum, but it also provides a well-organized library of free video courses and webinars. There is no phone assistance accessible. However, you can send support tickets. Personalized onboarding is included with the corporate plan.
Support – Monday.com
Monday.com offers quote-based pricing for account setup, coaching, onboarding, and customized integrations through authorized third-party suppliers.
Final Verdict: Monday.com is the clear winner in this contest. By any standard, Trello’s support is barebones, and it pales in comparison to Monday.com’s free and premium services.
8. Integration with other applications
Because no single piece of software can handle everything, it’s critical to integrate your project management methodology with your other software and apps.
Pay particular attention to the costs: Unless you upgrade, specific plans limit the number of power-ups, plug-ins, or integration you can utilize. Third-party add-ons can be purchased once or monthly.
8.1 Trello – Integration
Trello features over 100 integrations, which are divided into five groups:
- Add-ons: This includes the ability to create repeating cards across several boards and create and examine burndown charts and create cards from any URL.
- Browser extension: Gantt charts may be generated, boards can be accessed via Chrome pop-up, and lists can be shown in a grid using browser extensions.
- Connectors: Connect Trello to practically any other software via Unito, Zapier, Zenaton, or other third-party providers.
- Power up: One can add a Slack channel or a Google Hangout to a board, organize cards in a calendar view, or connect Trello and Jira two-way or one-way.
- Trello to go: Use Confluence to embed interactive Trello cards or Bitbucket or Microsoft Teams to embed interactive boards.
8.2 Monday.com – Integration
The integrations of monday.com, though similar to Trello’s, are much more in number.
- E-commerce: Keep track of your goods, inventory, and orders in Shopify or WooCommerce.
- Marketing: Create, manage, and measure your Facebook advertisements or handle your Mailchimp email campaigns.
- Sales: Manage your sales funnel and pipelines by tracking and qualifying Salesforce prospects.
If monday.com doesn’t have the connectivity you need, Unito or another similar service can automate the link to other software and apps.
Final Verdict: Monday.com defeats Trello due to the depth of its integrations. While Trello excels in some areas, monday.com excels at everything Trello does and more.
9. Overall evaluation
Monday.com and Trello both have free plans with different features. Both iOS and Android apps are available. Otherwise, there aren’t many similarities between free features. Trello has ten boards, unlimited storage, cards, and customizable backgrounds and stickers. Free subscriptions on Monday.com include limitless boards and documents, over 200 templates, and up to two teammates.
Trello’s pricing starts at $5 per person/month and then goes up to $10 per user (billed yearly), and monday.com’s paid plans start at $8 and go up to $16 per person per month (billed annually). Enterprise plans are available with both choices. Only Trello offers an upfront quote on Enterprise plans, while Monday.com requires you to contact a sales staff for pricing.
While third-party applications may potentially be used with Trello to create Gantt charts, only Monday.com does so natively. The drawback is that these charts are only available on Monday.com’s Standard subscription, which is the mid-tier plan, much to the chagrin of customers.
You may specify due dates, create Kanban boards, and provide guests/clients access to tasks and projects with each piece of software. Each of Trello’s plans, including the free one, has unlimited storage. Monday.com, on the other end, offers only 100 GB of storage.
Trello’s incapability to lock data onto project cards is one prominent flaw. While Trello acknowledges this as a prevalent issue, it has yet to solve user permission difficulties. Trello is fantastic for managing a small number of tasks, but it might be challenging to manage a huge number of them. This is why, for larger-scale businesses, monday.com is the ideal option.
Although monday.com has a better position in our rankings than Trello, this does not mean it is the best project management software. For bigger firms that need financing, invoicing, and marketing features integrated into or with many projects to track, we recommend monday.com. If you’re a small team, a freelancer, or a solo entrepreneur, Trello is a great tool to use.
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